Submit your abstract

Only one (1) poster and one (1) oral abstract submission is permitted per presenter. The deadline for abstract submissions is September 30, 2019 at midnight EDT. Given the limited number of oral presentation slots available, abstract presentations may be declined by the Organizing Committee and the session Chairs. Final decision notices will be sent to authors in October 2019.

 

GUIDELINES FOR ORAL PRESENTATIONS

Step 1:  Complete the Presenter contact information fields

Step 2: Select the "Oral " type or the "Oral or Poster"(see note) type.

Note: If you select the "Oral or Poster" type, you will be allowed to present a poster in the case where your Oral presentation is declined. If your Oral presentation is accepted, you will not present a poster for the abstract. If you want the same abstract to be an Oral presentation and a poster, you need to submit the abstract twice, once as an "Oral" and then as a "Poster". Remember that only one (1) oral and one (1) poster submission are allowed per presenter.

Step 3:  Select the relevant session for your oral abstract. Sessions descriptions are available here and provide five (5) keywords.

Note: If your abstract fits in one of our themes but not in the actual proposed sessions. You may submit it by selecting "other" in the topical sessions list and then selecting the appropriate theme for your abstract.

Step 4: Provide your oral abstract information in the requested format.

Step 5: Submit the form by clicking on the "Submit Abstract" button.

Note: You can use the "Save and resume later" option if needed which allows you to re-access your submission for completion at a later time iYou will be provided with a link to go back to your abstract submission. Please keep this link in a safe place! The administration cannot resend this link to you.

Please note that your submission will remain incomplete until you hit the "submit abstract" button.

Presenters in topical sessions will be given a maximum of 12 minutes for their presentation. As we are running concurrent sessions, presenters will not be given the opportunity to go over their allocated time slot. An LCD projector and computer will be available in each meeting room. Presenters are expected to download their talk on the Conference server the day before their scheduled presentation in the Speaker-Ready room which will be available for presenters who wish to go over their talks and/or make modifications. Note that translation services will not be available and that the official conference language is English.

 

GUIDELINES FOR POSTER PRESENTATIONS

Step 1:  Complete the field with the Presenter contact information.

Step 2: Select the "Oral or Poster"(see note) type or the "Poster" type.

Note: If you select the "Oral or Poster" type, you will be allowed to present a poster in the case where your Oral presentation is declined. If your Oral presentation is accepted, you will not present a poster for the abstract. If you want the same abstract to be an Oral presentation and a poster, you need to submit the abstract twice, once as an "Oral" and then as a "Poster". Remember that only one (1) oral and one (1) poster submission are allowed per presenter.

Step 3: Specify if you want your poster to be part of the Graduate Students Poster Contest. See if you are eligible here.

Step 4: Select the appropriate theme for your poster from the dropdown list.

Step 5: Provide you abstract information in the requested format.

Step 6: Submit the Form by clicking on the "Submit Abstract" button.

Note: You can use the "Save and resume later" option if needed which allows you to re-access your submission for completion at a later time iYou will be provided with a link to go back to your abstract submission. Please keep this link in a safe place! The administration cannot resend this link to you.

Please note that your submission will remain incomplete until you hit the "submit abstract" button.

Maximum poster size is 45 in. (115 cm) wide by 45 in. (115 cm) high. Do not exceed the maximum poster size as your poster will not fit in the space available. Velcro pads will be distributed on site for installation. The official poster sessions will take place on 3 and 4 December, however posters will be available for viewing throughout the week. Posters may be set up on Monday 2 December between 13:00 and 17:00 and must be taken down before 13:30 am on Thursday, 5 December. Poster board allocations will be provided to presenters upon check-in. Please note that the main conference language will be English.